SCWCEA Constitution and By-Law Revisions
Dear SCWCEA Member:
During a recent accounting review of the South Carolina Workers’ Compensation
Educational Association, it came to our attention that the current
language in the Constitution and By-Laws references an annual audit. Depending
on one’s interpretation, such a review could be both costly
and time consuming.
The SCWCEA Audit Committee has reviewed the existing language and
recommends changing the wording to bring this service more in line
with current and appropriate practices.
At its meeting on August 25, 2008, your Board of Directors approved
for consideration the following revised language to provide a more
clear and accurate description of the required financial analysis. These
changes will be voted on during the Annual Membership Meeting on
Wednesday, October 22, 2008 immediately following the 32nd Annual
Educational Conference on Workers’ Compensation next month
on Hilton Head Island.
ARTICLE VI. COMMITTEES
AND DUTIES
Section 2: Audit,
Property and Facilities. The
Audit, Property and Facilities Committee shall be responsible for
having an audit a review of the financial records of the Association
conducted by an outside audit accounting firm not less than
annually and at such additional time or times as the Board of Directors
may request. The Committee shall be responsible for recommending
to the Board the acquisition of tangible personal property, other
than educational literature and tangible personal property usually
considered as supplies or consumable items, whether by purchase,
lease, rental, gift or loan and shall also make recommendations to
the Board of Directors as to the acquisition of real property, by
lease, rental, purchase, gift or loan which would be in the best
interest of accomplishing the goals and objectives of the Association.
Upon approval of any proposed acquisitions by the Board of Directors,
the Committee would be responsible for making the acquisition. The
Committee will be responsible for maintaining a current inventory
of all tangible property and real property of the Association and
will be responsible for verifying its location, availability and
the person or persons in actual physical custody or control of the
property. It will also be responsible for obtaining and maintaining
adequate insurance against direct loss from casualty and insuring
the Association against any legal liability that may be incurred
to others as a result of the use of any property of the Association. It
shall make or cause to be made periodic inspections of all Association
property, real and personal, and equipment to determine anticipated
and required maintenance, repair and upkeep or other appropriate
further action with respect to Association property. It shall
coordinate closely with the Budget and Finance Committee.
If you have questions regarding these changes, please contact the
association office either by
email here or
by phone at 803-407-3360.
Sincerely,
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Harry B. Gregory, Jr.
Chair, Audit Committee
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J. Russell Goudelock, II
President
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